E-mails
What is an Email?
- Email, or electronic mail, is a very popular way to send messages over the Internet. It lets you send messages to one person or many people.
- Ray Tomlinson created email in 1972.
Why Use Email?
- Email is popular because it’s simple to use.
- Like sending a letter, you just need the person’s address to send them an email.
- Email is faster than traditional mail. It’s also cheaper since you only need an internet connection.
- You can send the same email to many people at once.
Email Basics
- Your emails should be well-written and look professional. Avoid mistakes, bad formatting, and informal language.
- Use a font that’s easy to read, like size 10 or 12.
- For job applications, use a professional email address, ideally one with your first and last name.
Key Things to Include in Job Search Emails
When you’re emailing about jobs, there’s a certain format to follow.
1. Subject Line: Always include a clear subject line that says what the email is about.
- Examples: “Application for Marketing Associate – Jane Smith,” “Informational Interview Request,” “Thank You – Marketing Associate Interview,” “Referred by [Person’s Name] for [Informational Interview, Discuss XYZ, etc.]”
2. Salutation: Use a polite greeting.
- Examples: “Dear Mr. /Ms. Last Name” or “Dear Hiring Manager:”
3. First Paragraph: Explain why you’re writing the email.
- Be clear – if you’re applying for a job, say the job title. If you want an interview, say that.
4. Middle Paragraph: Describe what you can offer or what help you need.
- Be concise and use correct punctuation.
5. Final Paragraph: Thank the person for their time.
6. Email Signature: Include your name, email address, and phone number.
CC and BCC
- CC (Carbon Copy) and BCC (Blind Carbon Copy) are used to send copies of an email to other people.
- They can be useful but need to be used carefully.
Bio-Data / CV / Resume
- You often need a Bio-data, CV, or Resume when applying for jobs via email.
1. Resume:
- “Resume” is a French word meaning “summary”.
- A resume is a short summary of your education, skills, and work experience for a job application.
- It focuses on specific skills for a job and is usually 1 or 2 pages long.
- Resumes are typically written in the third person (e.g., “He has…”) to sound formal.
2. C.V. (Curriculum Vitae):
- “Curriculum Vitae” is Latin for “course of life”.
- A CV is more detailed than a resume, usually 2 to 3 pages or longer.
- It lists all your skills, jobs, degrees, and professional memberships in order.
- A CV shows your overall talents, not just skills for one specific job.
3. Bio-data:
- “Bio-data” is short for Biographical Data and is an older term for Resume or CV.
- It focuses on personal details like birth date, gender, nationality, and marital status.
- It also includes a list of your education and experience.
Leave a Reply